Editing Word Documents with Tracked Changes April 11, 2007
Posted by admin in : February 2007 Professional Development , add a comment1. Open U:\Tech20\Functional Word.doc
2. Go to Tools (you may have to wait 10 seconds for the whole menu to appear) -> Track Changes
2. Save your document in U:\Tech20\YOUR NAME.doc and close.
3. Find a partner, ask them to open your document, edit some of the text by deleting and copying and pasting, insert a Comment, and save and close it.
a. Insert comments by going to Insert -> Comment and edit document by deleting and adding text
4. Open the document, and view their changes.
5. Accept or Reject their changes
a. Insert comments by going to Insert -> Comment and edit document by deleting and adding text
6. Now, accept or reject the changes by viewing the Accept or Reject toolbar.
a. Toolbars -> Reviewing
b. Click on Review Next Change icon
c. Accept or Reject the Comment using the
(Accept) or
(Reject) icon
7. Now Save your document one last time.
At this point, you can go to Atomic Learning Word Tutorials:
Intro: http://www.atomiclearning.com/word_2003_intro
Intermediate: http://www.atomiclearning.com/word_2003_interm
Advanced: http://www.atomiclearning.com/word_2003_adv
Browse the topics and see which tutorials interest you and review one. If you have questions, please check with one of the technology department members or students as they circulate the room.
Creating Quiz, Test, Handout forms in Microsoft Word March 5, 2007
Posted by admin in : February 2007 Professional Development, How To, Software , add a commentIn MS Word, the tabs are set to automatically indent on your page at .5 in. You can also use tabs to create many different kinds of forms.
To create a Table of Contents:
1. Type Table of Contents at the top of your page and press enter twice.
2. Click Format - Tabs
3. In the window, make the Tab Stop Position 6.0. (This position is shown on the ruler at the top of your page.) Make the Alignment - Right. Make the Leader - 3. Click SET and click OK.
4. On your paper type Chapter 1 and press TAB. Then type 1 and ENTER.
5. Type Chapter 2 and press TAB. Then type 15 and ENTER.
6. Type Chapter 3 and press TAB. Then type 22 and ENTER.
(Notice that the LEADER is the dotted lines and the numbers are lined up on the right side of the page.)
Let’s try another kind of tab.
1. Press enter 3 or 4 times and type Application and press enter twice.
2. Click Format - Tabs
3. Click CLEAR ALL at the bottom. This clears the last tab that we used.
4. Make the Tab Stop Position 3.5 (This position is shown on the ruler at the top of your page.) Make the Alignment - Left. Make the Leader - 4. Click SET and click OK.
4. On your paper type Name and press TAB twice then ENTER.
5. Type Address and press TAB then ENTER.
6. Type City, State, Zip and press TAB then ENTER.
(You could select this and make it double spaced to allow more room for the person to write in the blanks. This is also a great way to prompt for a Name at the top of a paper.)
For tests, quizzes, or handouts, TABS are a great way to make lines to write answers in.
1. Press Enter a few times and click Format - Tabs
2. Click CLEAR ALL at the bottom. This clears the last tab that we used.
3. Where it says Default tab stops, delete the number there and type 0.
4. Make the Tab Stop Position 6. Make the Alignment - Left. Make the Leader - 4. Click SET and click OK.
5. Press TAB then Enter (repeat this 5 times). If you type a question on any line it will simply make the leader shorter on that line. Double space it for more room to write answers.
Have FUN with TABS!
Great Presentations with Powerpoint February 15, 2007
Posted by admin in : February 2007 Professional Development , add a commentWhat’s Wrong With This Slide? Modeling the Good and the Bad.
· Slide show of slides with good and bad elements. As a group we can say what we like and dislike. What is effective? What is distracting?
· Distribute good practices document.
Rotating Slide Show
Scenario : You have a camera full of images that you took of your class. It is curriculum night and you want to create a slide show that automatically rotates through the photos.
· Take a folder of images that you want to rotate through continuously
· Create slide show.
· Set to Repeat.
Lesson in PowerPoint
Scenario: You want to show your students a sample PowerPoint for their upcoming presentation.
Part 1: Create your slide show
· Title Slide
· Insert a new slide
o Hint : Insert Menu
· Choose a template for your presentation (aka. Slide Design)
o Hint: Format Menu
· Customize the background color of your slides
o Hint: Format Menu
· Change text colors
o Hint 1: Look on your toolbar
o Hint 2: Format Menu
· Change text size
o Hint 1: Look on your toolbar
o Hint 2: Format Menu
· Change slides on clicks versus by time
o Hint: Slide Show Menu
· Animate the title (Custom Animation), using dissolve (More Effects)
o Hint 1: Slide Show Menu
o Hint 2: Microsoft provides instructions about Custom Animations.
· Text Animation
· Use a table to show data summary
o Hint: Insert Menu
· Use the shapes (Auto Shapes) and clip art catalog
o Hint: Insert Menu
· References Slide
· Insert Sounds (from the Clip Organizer)
o Hint: Insert Menu
· Hyperlink some resources in your reference slide
o Hint: Insert Menu
Part 2: Review your slide show
· View Slide Show
o Hint: Slide Show Menu
· Use arrows to navigate slides
o Us e the left and right arrows
· Commenting
o Hint: Insert Menu
Part 3: Printing slides to take notes
· Printing multiple slides per page.
o File à Print à Print what? Handouts
· Printing slides with note taking lines
o Hint: 3 slides per page
If you finish early, or you need more instruction please look for further assistance at Atomic Learning.
Creating a Publication with Publisher February 15, 2007
Posted by admin in : February 2007 Professional Development , add a commentLet’s Learn Publisher!
Begin with a Blank Print Publication
(Do not choose a Publication Design)
Learn to use the Toolbars
In addition to the tools that you often use in Microsoft Word, these tools are very helpful in Publisher. If you rest your mouse on each tool without clicking it will tell you in a yellow box what that tool does.
1.Go to AUTOSHAPES and choose one. Draw it in the middle of the page.
2.Right click and on it and ADD TEXT.
3.Type a phrase or sentence into the shape.
4.Select the text, choose a FONT, and make it large enough to fill the shape without getting cut off.
5.Right click in the middle of the word text and choose PROOFING TOOLS -HYPHENATION – remove the checkmark for AUTOMATICALLY HYPHENATE THIS STORY.
6.You might need to widen your shape to make the text fit.
7.Select the font and use the FONT COLOR tool (formatting toolbar) to choose RED (go to MORE COLORS).
8.CENTER the text (Formatting Toolbar).
9.Right click in the middle of the shape and choose FORMAT AUTOSHAPE – Click on the TEXT BOX tab at the top and under VERTICAL ALIGNMENT choose MIDDLE.
10. Click once on the shape and use the FILL COLOR tool (formatting toolbar) to choose a SOLID COLOR (or go to FILL EFFECTS to choose something more funky).
11. Click once on the shape and use the LINE/BORDER STYLE tool (Formatting Toolbar) – choose 4½ PT.
12. Use the DASH STYLE tool (Formatting Toolbar) – choose any of the dashes.
13. Use the LINE COLOR tool (Formatting Toolbar) – a color for the outside of your shape.
14. Choose the ARROW TOOL (Object Toolbar) and draw an arrow from the bottom left corner to the top right of your shape.
15. Right click on the arrow and choose FORMAT AUTOSHAPE. Then change everything about the arrow – font, size, color, etc.
16. Right click on the arrow and go to ORDER – choose SEND TO BACK.
17. Click on the INSERT WORDART tool and choose a style. Type your name and choose a font. You do not have to change the size.
18. Move the WORDART above your shape and resize it using the circles surrounding it.
19. If you’d like, use the WORDART TOOLBAR to change the way your name looks – the shape, color, font, etc. Have fun experimenting with it.
20. Click the PICTURE FRAME tool and choose CLIP ART.
21. Search for a clip. Choose the one that you like by clicking on it once. It will take a second but then it will show up on your page. Use the resizing circles to make it smaller and move it under the text in your shape. Close the Clip Art.
22. Click the TEXT BOX tool and draw a box on your page. Type a message. Change the FONT, SIZE, and TEXT COLOR. Add a FILL COLOR to the box.
23. Save this in My Documents or on your Z: drive – call it LEARNING PUBLISHER.
You now know how to use all of the drawing tools in PUBLISHER! But wait – don’t leave yet. There’s still more to learn…
Learn To Make Any Kind of Publication
1. Go to FILE – NEW. You’re going to take a look at your options and decide what you want to make. On the left side of the page, look at the NEW PUBLICATION sidebar. You have several choices for publications now.
a. Click the little blue triangle next to PUBLICATIONS FOR PRINT and look at all the different kind of publications you can make. These are publications that are done for you (all of which can be changed). It’s a great way to make something if you are in a rush! Scroll down to see all the options. Click that little blue triangle again to see more options.
b. Take a look at the choices under BLANK PUBLICATIONS. I love this one because it will set up the pages for me and all I have to do is add the text and then set up the design any way I like it.
2. Choose the Publication that you want to work on. I highly recommend adding the text first and then working on the design. It will make your life much easier later on.
3. HAVE FUN!
Wait – we’re not done. There are some things you should look out for…
1. Watch for the 
symbol at the bottom of a text box. It means that you have text that is not showing. You have several choices: make the text smaller, the box bigger, or link this box to another box. Use the 
(CREATE TEXT BOX LINK) tool to do this.
2. On when you create some documents like the SIDE FOLD CARD or the BOOK FOLD, you will get this message:
You should always add pages in groups for documents like this. The program is doing you a favor. Don’t believe me, put something different on each page and print it out. It will be clear to you then how it works!
3. There are tons of options in Publisher. Give your document a try. If you want to learn more, be sure to visit Atomic Learning at http://www.atomiclearning.com/publisher_2003. You can also link there from Connect – click on Atomic Learning and the Our Tutorials. You are looking for the Publisher 2003 for PC tutorial.
Functional Word February 15, 2007
Posted by admin in : February 2007 Professional Development , 1 comment so farScenario: You need to create a document with images for a presentation for your students.
Open the word document in U:\2007-Feb-PD-Day\FunctionalWord.doc
Save it as ‘Your Name’ in your My Documents directory
Change the Page Margins to be 1” top, bottom, left and right
File ->Page Setup
Bold the title and make it larger than 24 points
Format -> Font or using the Toolbar
Change the font of the document to a font of your choice.
Select All (Ctrl+A or Edit -> Select All) and change font using Format -> Font or using the Toolbar
Insert a clip art picture into your document. Move it to the place where you want it, have the text wrap around it.
Picture > Clip Art, Search for image of your choice, Double click to insert
Click on your picture and hold the left mouse button down while you move the image
Right Click on image -> Format Picture -> Click on Layout Tab and Select Square as the Wrapping Style
6. Insert a digital photo into your document from U:\2007-Feb-PD-Day\insert_image.jpg (or an image of your choice). Resize it and move it to the place in the document where you want it, lastly wrap the text around it.
Select Insert -> Picture -> From File, Look in directory above -> Select insert_image.jpg and click on Insert
Click on the image, select one of the corners and make the image smaller
c. Right Click on image -> Format Picture -> Click on Layout Tab and Select Square as the Wrapping Style
7. Set up document for Tracking Changes
a. Go to Tools (you may have to wait 10 seconds for the whole menu to appear) -> Track Changes
8. Save your document in U:\2007-Feb-PD-Day\YOUR NAME.doc and close.
9. Find a partner, ask them to open your document, edit some of the text by deleting and copying and pasting, insert a Comment, and save and close it.
a. Insert comments by going to Insert -> Comment and edit document by deleting and adding text
10. Open the document, and view their changes.
11. Accept or Reject their changes
a. Insert comments by going to Insert -> Comment and edit document by deleting and adding text
12. Now, accept or reject the changes by viewing the Accept or Reject toolbar.
a. Toolbars -> Reviewing
b. Click on Review Next Change icon
c. Accept or Reject the Comment using the
13. Now Save your document one last time.
14. Advanced: Insert a Table in your document and move some text and an image into the table
a. Click on Table -> Insert -> Table
b. Select 2 columns and 1 row
c. Select and drag text and an image into the table
At this point, you should go to Atomic Learning Word Tutorials:
Intro: http://www.atomiclearning.com/word_2003_intro
Intermediate: http://www.atomiclearning.com/word_2003_interm
Advanced: http://www.atomiclearning.com/word_2003_adv
Browse the topics and see which tutorials interest you and review one. If you have questions, please check with one of the technology department members or students as they circulate the room.